What tasks do VA’s do?
What Can a Virtual Assistant Actually Do for Your Business?
In every business, there are two types of work. There is the dollar productive work—the high level strategy, the sales, and the creative passion that actually grows your business. Then, there are the tasks crucial to your business’s survival: the administration, the emails, and the paperwork.
When you find yourself spending more time on the survival tasks than the growth tasks, your business reaches a standstill.
This is exactly where a Virtual Assistant steps in to help you reclaim your time and energy.
At a snapshot, we can support with:
Inbox management
Scheduling
Calendar Management
Data entry
Record keeping
Invoicing preparation
Basic Bookkeeping
Payment tracking
Payroll processing
Document creation
Setting up workflows
Organising digital files
Client and Supplier followup
Research sourcing
Preparing reports
Ordering supplies
Managing subscriptions
Welcome to the Judgement Free Zone
One of the most common things we hear from business owners is: “I’ll reach out once I’ve tidied up my files” or “My backend is such a mess, I’m embarrassed for anyone to see it.”
We want you to know that By Storm Solutions is a judgement free zone. You do not need to have perfect systems or a tidy inbox before connecting with us. In fact, if things were perfect, you probably wouldn’t need us. Whether your records are in a shoebox or your inbox is sitting at 5,000 unread messages, leave that in our hands. We thrive on taking the “messy” parts of your business and working to systemise and streamline them into something that actually works for you.
Safeguarding Your Business for the Future
Beyond the day to day tasks, one of the most valuable things a VA can do is help you build a pathway for organised operations. Most business owners carry their entire operational knowledge in their heads—which is risky and exhausting.
We work with you to create systems and processes that act as a safeguard for your business. By documenting how things are done—from how we handle your inbox management to the specific way we go about preparing invoices for clients—we create a business playbook. This ensures that your business isn’t dependent on any one person’s memory. It creates a scalable foundation, allowing your business to function smoothly and consistently, ensuring its survival and growth well into the future.
Managing the Daily Essentials
The small things often take up the most space in your head. We provide inbox management to ensure you aren’t buried in emails and calendar management to protect your time from unnecessary interruptions. Beyond the logistics, we handle client relations, ensuring your customers feel heard and valued while you are busy working on their projects.
Precision in Finance and Admin
Accuracy is vital when it comes to the engine room of your business. We provide dedicated support with payroll and specialise in preparing invoices for clients to ensure your cash flow remains steady and professional. These are the critical tasks that keep your business running smoothly, but they don’t have to be performed by you.
Flexible Support Tailored to You
One of the greatest benefits of working with a local VA is flexibility. We understand that each business is unique, so we offer several ways to work together:
Set Hours Per Week: Have a dedicated person available for whatever comes up.
Single Project Support: Expert help with a specific launch or transition.
Research: Handling the deep-dives that usually take you away from your core work.
AdHoc Tasks: For those unexpected items that need immediate attention.
The Value of Local Expertise
At By Storm Solutions, we aren’t just a service; we are a dedicated person based right here on Sydney’s Northern Beaches. We proudly guarantee that nothing is outsourced offshore, ensuring your business is handled with the care it deserves.
By letting us handle the tasks that are crucial to your survival, you are finally free to refocus on your business growth. We simply want to make this as easy and supportive for you as it can possibly be.